Enterprise Class Document Management & Tracking
Qualis DMS is built to address the growing need for compliant, industry-agnostic document management across all verticals.
Build Your
Document Repository
with Flexibility
Create & Edit
Create, edit, and format SOPs, manuals, and protocols with advanced tools for professional formatting, structured templates, and automatic pagination.
Upload
Upload documents and store in a digital document repository through bulk import, drag-and-drop, email-based upload, or monitored folders with metadata tagging.
Your Central Hub for Total Document Control
Transform how your team works with documents with Qualis DMS. Move beyond scattered files and chaotic folders to a secure and intelligent platform where every document has its place and purpose
Create, store, track, and manage documents throughout their entire lifecycle, from initial draft to final approval and distribution effortlessly.
Single Source of Truth
Keep all your files organized and accessible in one secure place.
Intuitive Dashboard & Alerts
Get a comprehensive overview of what's happening with your team.
Access Control
Define user roles & permissions to maintain data security.
Multi-Tenant & Multi-Site
Supports multi-tenant & multi-site architecture, allowing segregated control
Secure Sharing
Share documents safely using access control.
Single Source of Truth
Keep all your files organized and accessible in one secure place.
Intuitive Dashboard & Alerts
Get a comprehensive overview of what's happening with your team.
Access Control
Define user roles & permissions to maintain data security.
Multi-Tenant & Multi-Site
Supports multi-tenant & multi-site architecture, allowing segregated control
Secure Sharing
Share documents safely using access control.
Talk to an Integration Specialist Hassle-Free Solution for All Your Document Management Needs
Advanced Document Authoring
Structured authoring tools for professional document creation
Template & Form Management
Create reusable templates enabling consistent structured data entry
Document Lifecycle Management
Document lifecycle control with complete auditability
Workflow Automation Engine
Review and approve documents within defined workflow structures
Version & Release Control
Automated version tracking with controlled document releases
Structured Workspace with Instant Retrieval
Build a document structure that makes perfect sense for your business
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Workspaces & Nested Folders
Classify everything by department, client, or project in an easy-to-navigate interface.
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Custom Tags & Metadata
Smart full-text and metadata search allows users to locate documents based on tags, content, version, author, or audit events, across multi-site repositories.
See What DMS Can Do for You Live
Standardized Templates & Seamless Document Transfer
Build a document structure that makes perfect sense for your business
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Automate with Smart Templates
Design fillable templates and forms with structured fields. Standardize data capture, reduce manual entry, and accelerate your workflows
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Multi-Format File Support
Natively handle Microsoft Office, PDF, Images, AutoCAD, Rich Text, and more
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Effortless Bulk Uploads
Migrate entire projects or archives in a single step with our secure bulk upload feature
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Version & Print Control
Qualis DMS enables quick release and printing of documents to hard copies
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Version Control
Automatic versioning with comprehensive audit trails enables traceability of all document changes
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On-Demand Publishing
Print or publish any selection of documents on-demand
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Version-Controlled Publishing
Ensure your output is generated from the correct file version
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Controlled Print Management
Setup controlled access & approvals for printing and reprinting activities
Explore Full Product Details
Typical Document Workflow in Qualis DMS
Automate Form Filling
Designed to align with FDA/MHRA cGMP guidelines.
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Auto-Populate Details
Autofill form headers with dynamic values: batch number, product name, issuance date & time.
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Launch Seamless Workflows
Auto-trigger workflows upon form submission for use cases like calibration, deviations, or incident reporting.
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Workflow Management
Set role-based privileges for document review and e-sign approval. Qualis DMS’s engine supports serial, parallel, and hybrid workflows, tailored for each document type
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Business Process Management (BPM)
Define templates for complex document-driven workflows such as CAPA, deviation handling, or audit responses. Workflow templates support cascade escalations and multi-stage reviews.
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Case Management
Group related documents into a centralized case file (e.g. CAPAs, audits, lab reports) with milestone tracking, linked-file associations, and condition-based branching workflows.
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Secure Your Digital Assets & Stay Audit-Ready
Ensure your team always works with the correct information while protecting your most sensitive data
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Password Policy Control
Configurable password rules and authentication mechanisms can be set as per preference
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Comprehensive Audit History
Maintain a complete record of every action that takes place to a file throughout its lifecycle
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Electronic Records & E-signature Support
Fully compliant with 21 CFR Part 11, EU Annex 11, and ISO standards
Download DMS Brochure
Make Your
Document Management Compliant
Ensure all documents are up-to-date, accurate, and easily accessible to authorized personnel
Automatic Version Control
Always have the latest, approved version at your fingertips. No more "Final_v2_final"
Ensure Traceability
Track changes and approvals with precise version & release control
Access Control Tiers
Tag documents by sensitivity (Confidential, Internal, etc.) to ensure only the right people see the right information
Get Guidance about Cloud Deployment
Cloud-Ready Integration
Sync with SharePoint, Google Drive, or OneDrive seamlessly
Auto-import documents from monitored folders
Publish documents to network folders or team libraries for collaboration
Sync with SharePoint, Google Drive, or OneDrive seamlessly
Auto-import documents from monitored folders
Publish documents to network folders or team libraries for collaboration
Benefits of Switching to Qualis DMS
Paperless System
Standardized browser-based access eliminates physical storage dependency.
Low Compliance Cost
Built-in role-based control and traceability reduce audit-related expenses
Improved Collaboration
Central access improves teamwork and document ownership visibility
Scalable & Extensible
Ideal for multi-site or multi-department deployment
Would you like to learn more about Qualis DMS?
Submit this form and our sales representative will contact you soon. E-Mail us: [email protected]
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